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Project Facilitation Services
If you need cross-functional teams to quickly and effectively produce project deliverables, consider our Project Facilitation Services.
These structured, facilitated work sessions help teams work through difficult issues and achieve the results needed in each phase of the project lifecycle.
We provide skilled, experienced facilitators adept at interacting with all levels of the organization. Each facilitator has:
- Practical knowledge, backed by training, in quality management, human dynamics, and project management.
- Expertise in handling difficult group dynamics.
- Specific knowledge of applicable business modeling techniques.
- Proficiency in information gathering techniques to elicit, track, and document shared knowledge.
Benefits
- Fast Results - Through highly structured, facilitated work sessions teams are able to develop quality project deliverables in a limited amount of time
- Cross-Organizational Buy-in and Support - Allowing time for healthy discussion and debate of ideas or exploration of controversial issues among diverse stakeholders ensures that everyone is heard and that resulting recommendations or decisions can be supported by the team.
- Easier Implementation - This process ensures that hidden knowledge and agendas are brought to the table early in the process to minimize rework.
- Documented Deliverables - A documented record of the decisions, agreements, and action plans creates a shared vision and provides a foundation for future work.
Standard Work Sessions
These are the typical work sessions, but we can customize a session to fit any of your project needs. Each work session runs between 1 to 3 days and a pre-session team conference call may be required to prepare for the session.
Click to expand each topic for more details
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Problem Analysis Work Session
When you need to brainstorm ideas, alternatives, or get to the root of a problem, you'll want to hold a Problem Analysis Work Session. These sessions help you to:
- Jointly understand the need or problem.
- Delve into the potential causes and solutions.
- Develop recommendations for how to proceed.
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Project Chartering Work Session
A Project Charter Work Session brings the core members of a Project Team together to:
- Jointly understand the need or problem being addressed by this project.
- Clearly define the objectives that will need to be measured to determine project success.
- Develop a shared understanding of the work performed to-date and current environment.
- Define the scope of the project effort.
- Uncover the impact and breadth of the project so informed decisions can be made about cost, effort and resourcing.
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Timeline Development Work Session
Sometimes you just need to visualize the parts of a complex project. The Timeline Development Work Session brings key players together to:
- Identify the high-level activities, durations, and milestones.
- Understand inter-dependencies and potential issues.
- Negotiate trade-off's to meet the desired implementation date.
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Business Requirements Work Session
This type of work session brings a cross-functional team of Subject Matter Experts together to:
- Identify and document the required business needs and rules necessary for the improved process, new product, system or service.
This includes capturing all necessary people, process, technology, and support requirements.
- Define project constraints, dependencies and assumptions
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Risk Assessment Work Session
A facilitated Risk Assessment Work Session brings a cross-functional team of Subject Matter Experts together to:
- Management regarding the level of risk surrounding the project.
- Allow identification of the project, business, process, and customer risks and a joint assessment of the resulting impacts.
- Enable the team to reach agreement on the recommended actions required for each risk, whether it is additional research, new requirements, mitigations, or contingency plans.
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Work-In-Progress Review
A Work-In-Progress Review brings the subteam leads of a complex project together to:
- Provide understanding of the work completed to date and status of work still pending.
- Ensure quality of and consistency between deliverables.
- Identify or clarify project interdependencies.
- Highlight potential roadblocks so they can be dealt with early.
- Allow the capture of Best Practices and Lessons Learned to date.
- Provide confidence in the project plan and timeline.
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Lessons Learned Work Session
A Lessons Learned Session allows project team members to:
- Share best practices and suggestions for improving the project process.
- Define a plan of action for implementing key improvements into the standard project process.
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